How to add participants to a meeting in Avoma

But in some cases, you may need to add someone manually.

This might be needed when:

• Someone joined via the link but wasn’t auto-detected.
• A teammate needs to review the meeting insights.
• An external contact, like a partner or vendor, needs access for follow-up.

How to add a participant to a meeting

Step 1: Open the meeting

• Navigate to Meetings in Avoma.
• From the Meeting List View (dashboard with your meeting history) or Meeting Detail View (individual meeting page), locate the meeting you want to update. The steps are identical in both views.

Meetings list view :

Meeting detail view :

•  Hover over the Participants icon to see the current list.

Step 2: Add a participant

• Click the Add Participants button.
• To add someone from your organization:
  • Start typing their name and select from the suggestions.

• To add someone outside your organization:

• • Enter their email address and press <Enter>.

• • You’ll be prompted to enter their full name.

Step 3: Choose whether to notify

Check the box labeled "Share via Email" if you want them to receive an email notification with access to the meeting in Avoma.

What access do added participants get

• Internal participants: Can see the meeting, add comments, and view conversation insights.
• External participants: If you select Share via Email, they get a link to view the meeting only.

Adding a participant vs sharing a meeting

Adding a participant updates your Avoma meeting record and conversation insights.
Sharing just sends a link with access to selected notes, highlights, or recordings.

Need help?

If you have questions or run into issues while adding participants, reach out to us at help@avoma.com — we’re here to help.