Avoma Integration with Google and Microsoft Groups

Avoma’s integration with Google and Microsoft groups allows your organization to automatically sync and manage group memberships.

Overview

Avoma’s integration with Google and Microsoft groups allows your organization to automatically sync and manage group memberships. This enables you to collaborate efficiently by ensuring that the right team members have access to relevant meetings, notes, and shared insights in Avoma.

By integrating Avoma with groups, you can:

• Automatically sync group memberships.
• Manage group-based meeting access and permissions.
• Ensure accurate reporting and collaboration across teams.

🛠️ How to Enable the Integration

Step 1: Admin Access Required

To enable the Google or Microsoft group integration, you need Admin privileges in both Avoma and your organization’s Google Workspace or Microsoft 365 environment.

Step 2: Navigate to Integrations in Avoma

1. Log in to your Avoma account.
2. Go to Settings → Integrations.
3. Select either :
   • Google (for Google Workspace)
   • Microsoft (for Microsoft 365)

Step 3: Connect Your Group Provider

• Click Connect.
• You’ll be redirected to the respective provider’s authentication page.
• Grant Avoma the necessary permissions to access your group data.
• Upon successful authentication, Avoma will sync your group information.

🔗 Syncing Group Memberships

Once the integration is enabled:

• Avoma will automatically import and sync group memberships from Google or Microsoft.
• Changes made to group members in your Google or Microsoft admin console will reflect in Avoma within a few minutes.
• Group members will gain access to shared meetings, notes, and transcripts according to the populated participants of the meeting.

✅ Key Benefits of Group Integration

1. Effortless Access Management

• When new members are added to a group, they automatically gain access to relevant meetings and notes in Avoma.
• Removing users from groups instantly revokes their access.

2. Improved Collaboration

• Group-based permissions make it easy to share meeting insights with entire teams without manually adding individual members.

3. Accurate Reporting

• Ensure meeting analytics and speaker identification will reflect accurately reflect.

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🔥 Best Practices for Group Integration

• Use meaningful group names: Ensure your Google/Microsoft groups have clear names (e.g., Sales-Team, Customer-Success) for easy identification in Avoma.
• Review permissions regularly: Periodically verify group permissions in Avoma to ensure appropriate access control.

📌 Troubleshooting Tips

• Group not syncing?
  
  • Verify that the Avoma integration has the required permissions in Google or Microsoft.
  • Check for any recent changes in your group settings or membership.
  • Reconnect the integration if necessary.
• Group members missing in Avoma?
  
  • Ensure the users are active in your Google or Microsoft group.
  • Confirm that they have valid Avoma licenses.