Avoma Integration with Google Meet Recording

With Avoma's Google Meet recording integration, your meeting recording experience is more seamless and efficient than ever

This guide outlines the steps for setting up Google Cloud Recording

1. Connect Google Meet with Avoma

2. Recording a meeting via Google Meet

Connect Google Meet with Avoma

To set up Google Meet recording integration in Avoma, please follow the steps outlined below. This configuration allows you to record your Google Meet meetings seamlessly, eliminating the need for a bot. 

1. Enable Google Meet recording in Google Workspace
2. Connect Google Calendar in Avoma
3. Connect Google Meet to Avoma (must be done by each user)
   
   

Enable Google Meet recording in Google Workspace

1. Sign in with an administrator account to the Google Admin console.
2. Go to Menu  Apps > Google Workspace > Google Meet.

   Requires having the Service Settings administrator privilege.

3. Click Meet video settings.
4. Click Recording and check or uncheck the Let people record their meetings box.

5. Click Save

Connect Google Calendar in Avoma

1. Connecting to Google Calendar : Click on Settings at the bottom left of your screen, and then click on the Calendar setting.
   
   

2. You will be redirected to Google Authentication page "Sign in with Google" and allow calendar access

3. Once done, you will see that calendar is successfully connected

Connect Google Meet to Avoma

1. Click on Settings at the bottom left of your screen.
2. Click on Recording & Conferencing.
3. Click on Connect for the Google Meet option.
4. You will be redirected to Google authentication page in another window
5. After selecting "Allow", the authentication is done and you will be redirected to the "Recordings & Conferencing" page

    

Recording a meeting via Google Meet

There are multiple ways to initiate recording in Google Meet

• Start recording and transcription manually
• Manage recording and transcription automatically

Start recording and transcription manually

1. To begin recording, locate the activities icon in the lower right corner of the Google Meet screen and click on it. Then, select the option for recording.
2. IMPORTANT:  Select Also start a transcript and click on start recording. This will start recording a meeting.
   
   
3. (Optional) - Turn off host management to allow participants to record
   
   1.  To allow participants to record a meeting, you will need to disable host management. This can be done by clicking on the host controls icon located at the bottom right of the Google Meet screen during the meeting. You have the option to deactivate host management for that specific meeting or at the domain level through the Google Workspace Admin console. For more detailed guidance, you can refer to the "Manage Meet Settings" documentation.
      

Additionally, users can install Avoma's Chrome extension, which provides reminders to initiate recording at the beginning of each meeting.

Manage recording and transcription automatically

Organizations using specific Google Workspace editions have the capability to automate the management of their meeting recordings. To configure this feature for your Google Workspace, please refer to the detailed instructions provided in this help document.