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Avoma Integration with Google Meet Recording

With Avoma's Google Meet recording integration, your meeting recording experience is more seamless and efficient than ever

This guide outlines the steps for setting up Google Cloud Recording

  1. Connect Google Meet with Avoma

  2. Recording a meeting via Google Meet

Connect Google Meet with Avoma

To set up Google Meet recording integration in Avoma, please follow the steps outlined below. This configuration allows you to record your Google Meet meetings seamlessly, eliminating the need for a bot. 

  1. Enable Google Meet recording in Google Workspace
  2. Connect Google Calendar in Avoma
  3. Connect Google Meet to Avoma (must be done by each user)

For optimal recording results, we recommend downloading and installing Avoma's Chrome Extension. This extension ensures you won't accidentally miss any recordings, as it automatically starts recording meetings based on your predefined settings.

Enable Google Meet recording in Google Workspace

 

Please check the complete list of supported Google Workspace editions which support this feature before continuing.

Ignore this step if you already have Google Meet recording turned on for your organization.

  1. Sign in with an administrator account to the Google Admin console.
  2. Go to Menu and then Apps > Google Workspace > Google Meet.

    Requires having the Service Settings administrator privilege.

  3. Click Meet video settings.
  4. Click Recording and check or uncheck the Let people record their meetings box.

  5. Click Save

For more advanced options and settings follow google help article

Connect Google Calendar in Avoma

Ignore this step if your calendar is already connected to Avoma

  1. Connecting to Google Calendar: In Avoma, click on Settings at the bottom left of your screen, and then click on the Calendar setting.

2. You will be redirected to Google Authentication page "Sign in with Google" and allow calendar access

3. Once done, you will see that calendar is successfully connected

Connect Google Meet to Avoma

This is required to be done by every user intending to recording meeting via Google Meet integration

  1. Click on Settings at the bottom left of your screen.
  2. Click on Recording & Conferencing.
  3. Click on Connect for the Google Meet option.
  4. You will be redirected to Google authentication page in another window
  5. After selecting "Allow", the authentication is done and you will be redirected to the "Recordings & Conferencing" page

     

Recording a meeting via Google Meet

The meeting organizer must be an Avoma user and must have successfully integrated Google Meet with Avoma, as outlined in the "Connect Google Meet with Avoma" section. This step is essential for Avoma to effectively process the recording.

There are multiple ways to initiate recording in Google Meet

  • Start recording and transcribing manually
  • Manage recording and transcription automatically

Start recording and transcribing manually

  1. To initiate the recording, locate the Meeting Tools icon in the lower-right corner of the Google Meet screen and select it.

    Screenshot 2025-08-20 at 4.21.58 PM
  2. Alternatively, you can access the Manage recording option by selecting the More options button (vertical ellipsis).


    Screenshot 2025-08-20 at 4.23.04 PM

  3. Select the recording option. Ensure you also select "Also start a transcript" and then click Start recording. Recording and transcription status will be indicated by their respective icons displayed in the upper-left corner of your Google Meet screen.

    Screenshot 2025-08-20 at 4.22.12 PMScreenshot 2025-08-20 at 4.31.49 PM


  4. (Optional) - Allow Participants to Record a Google Meet
    To allow participants to record a Google Meet session, host management must be disabled.
    A. Disable Host Management During a Meeting

a. While in the meeting, click the Host controls icon in the bottom-right corner of the Google Meet screen.

b. Turn off Host management.

Google meet host management

c. Choose whether to disable host management for:

      • This meeting only, or

      • All meetings (managed at the domain level).

Google meet-allow participants to record
B. Disable Host Management at the Domain Level

Administrators can disable host management for all meetings through the Google Workspace Admin console.

For detailed instructions and configuration options, refer to the Manage Meet Settings documentation.

Manage recording and transcription automatically

  1. Users can install Avoma's Chrome extension, which can automatically initiate recording on behalf of users.
  2. Organizations using specific Google Workspace editions have the capability to automate the management of their meeting recordings. To configure this feature for your Google Workspace, please refer to the detailed instructions provided in this help document.