Avoma Integration with Microsoft's Cloud Recording

With Avoma’s Microsoft's Cloud recording integration, your meeting recording experience is more seamless and efficient than ever.

Please follow the steps below to enable Microsoft's Cloud recording feature in Avoma.  

1. Prerequisites - Connect Calendar
2. Enable Cloud Recording in Microsoft Admin
3. Connect Microsoft Teams app in Avoma
4. Provide necessary Admin consent to Avoma Assistant app

User Connection

Every user needs to provide consent and permission to download recorded Microsoft meetings from the Microsoft cloud or portal. Please follow these steps for either existing or new Avoma users.

Pre-requisites:

1. To connect your calendar, please refer to the instructions provided in this article for linking either your Microsoft or Google calendar.The email address used to connect your calendar must match the one used for the Microsoft Cloud Recording integration on the Recording and Conferencing screen, as outlined in the instructions below.
   
   
2. If you are using Google Calendar, make sure to install the Microsoft Teams add-on for Google Workspace. This will allow you to create and update Microsoft Teams meeting links directly within your calendar invites.
   
   

Enable Cloud Recording in Microsoft Admin

The following settings need to be enabled on the MS Teams admin panel to ensure Cloud recording works perfectly. 

1. Go to https://admin.teams.microsoft.com/policies/meetings
   **Important:**: You must have permissions to update these settings on microsoft admin page. if you are not able to access the above link, please check with your microsoft or outlook administrator.
2. Select the search bar inside the admin panel and type "auto."
   
   
   
   
3. Click on the "Record automatically" setting in the drop-down list.
4. You will see a pop-up box asking for a choice. Please select whether this needs to be done for everyone or just specific users in your organization.
   
   
   
   
5. Once you click Continue, you'll be on the Meetings > Meeting policies page.
   
   
   
   
6. Scroll down to see the Recording & Transcription option, and make sure Meeting Recording and Transcription is turned on. Once done, click on Save and then Exit. 

Connect Microsoft Teams app in Avoma 

1. Click on Settings at the bottom left of your screen.
   
   
   
   
2. Click on Recording & Conferencing.
   
   
   
   
3. Click on Connect for the Microsoft Teams option.
   
   
4. It will pop up an authentication dialog box. Once you accept it, your cloud recording will be enabled. Please click on the checkbox that says "Consent on behalf of your organization" and then click on Accept. 
   
   
   
   
5. This will show a confirmation that Avoma has been successfully connected to Microsoft Teams.
   
   

Microsoft's Admin Consent Workflow for approving AvomaAssistant ap

Kindly follow the steps below to provide Admin consent to Avoma’s cloud recording app:

Click on the below Enterprise link for Microsoft: https://entra.microsoft.com/

Click on Applications on the left side panel, and then click on Enterprise applications.

Click on the AvomaAssistant app, and then click on Permissions. Once that is done, click on Grant admin consent for Avoma. You will see a pop up, you need to click on Accept.



You will see a list view of all the permissions that have been granted.

Please let us know if you run into any issues while configuring this, you can always reach out to us at help@avoma.com, and our support team will be happy to assist you!