Consent policy for local recording on the Avoma desktop app
What you need to know before recording a bot-free meeting
When you use the Avoma Desktop app to record a bot-free meeting, audio is captured directly from your device.
This policy explains how Local Recording works, how Avoma processes recorded audio, and what you're responsible for before you start recording.
How Avoma processes local recording data
When you start a Local Recording, the Avoma Desktop application:
- Captures microphone audio and system audio from your device.
- Sends that audio to Avoma's servers through an encrypted connection.
- Processes the audio to generate transcripts, meeting notes, summaries, and other AI-generated outputs.
- Stores the audio and generated outputs on Avoma's servers in accordance with Avoma's data retention, sharing, and sub-processor practices.
Note: Audio files are not stored on your device after they have been transmitted to Avoma's servers.
Your responsibility to obtain participant consent
Avoma provides Local Recording as a tool.
When you use it, you, not Avoma, are the party initiating the recording of a conversation that may include other people.
You are solely responsible for ensuring that every participant in the meeting has given all legally required consents, notifications, and authorizations before you begin recording.
Important: Recording and data protection laws vary significantly across jurisdictions.
Some require only one-party consent; others require all parties to consent before a recording may lawfully begin. Data protection frameworks in many regions also impose their own notification and lawful-basis requirements when audio containing identifiable voices is captured and processed.
Consult qualified legal counsel to understand the specific obligations that apply to you based on where you and your meeting participants are located
First-use acknowledgment
Before you can start your first Local Recording, Avoma will ask you to acknowledge that you understand and accept responsibility for obtaining any required participant consent.
You must complete this acknowledgment before Local Recording is enabled for your account.
Note: Avoma logs this acknowledgment for operational and compliance purposes.
Avoma's role
Avoma acts as a data processor for audio, transcripts, and other content generated through Local Recording.
Avoma does not verify whether you have obtained consent from meeting participants.
Avoma's responsibilities as a processor are described in its Data Processing Addendum (DPA). Your responsibilities as the person initiating the recording remain your own.
Questions?
If you have questions about Local Recording or this policy, contact us at help@avoma.com.