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How to share a meeting in Avoma

Avoma makes it easy to share meeting recordings, transcripts, notes, or snippets with colleagues or external stakeholders. 

Sharing helps teams collaborate, pass along customer feedback, and align on decisions, without needing everyone to attend every call.

1. In Avoma, open the meeting you want to share from your Meetings tab and click the Share button on the right corner. 
Sharing meetings in Avoma - Screen #01
 
2. You can also choose to share the meeting from the individual meeting page. 
 
Sharing meetings in Avoma - Screen #02

3. After clicking on Share button, you will be able to manage the sharing options with a pop-up.
 
Sharing meetings in Avoma - Screen #03

Here’s how to manage: 

1. Choose how to share
  • Email – Add members, teams, or external users to send them a secure link by email.
  • Slack – Share the meeting link directly to a Slack channel or DM (requires Slack integration).

2. Add participants

Type names, teams, or email addresses into the Add Participants field. You can add:

  • Internal teammates with Avoma accounts
  • Teams within your org
  • External users (e.g., customers, partners)

3. People & teams with access

This shows who already has access—for example, meeting participants from your org are included by default.

4. Meeting privacy

Set who can ultimately view the meeting:

  • Private – Only meeting participants + manually added people
  • Organization – Anyone in your org with an Avoma account
  • Public – Anyone with the link (no login required)
 

Troubleshooting: If a receiver of a meeting (or Snippet) cannot access the required meeting, there is a strong likelihood that it has to do with the Access Permission setting.

These are the scenarios where the recipient will be able to view the Meeting/Snippet

  1. Hold Avoma License + Are a Participant of the call + Any Access Permission setting
  2. Hold Avoma License + Are Not a Participant of the call + Public Access Permission Setting
  3. Hold Avoma License + Are a member of the same Organization Domain + Organization Access Permission Setting
  4. No Avoma License + Public Access Permission Setting

If you have further questions regarding Avoma’s sharing options, please email us at help@avoma.com.