How to record a meeting via Google Meet with Avoma

This article explains how to start recording and transcribing a Google Meet session using Avoma. It’s intended for meeting organizers and participants who need accurate meeting notes, searchable transcripts, and recordings.

Use this when you want to capture a live meeting for later review, documentation, or follow-ups. It applies when Avoma is already connected to your Google Meet workspace and your organization has the correct permissions enabled.

There are multiple ways to initiate recording in Google Meet

• Start recording and transcribing manually
• Manage recording and transcription automatically

Start recording and transcribing manually

1. To initiate the recording, locate the Meeting Tools icon in the lower-right corner of the Google Meet screen and select it.
   
   
2. Alternatively, you can access the Manage recording option by selecting the More options button (vertical ellipsis).
   
   
   
   
   
3. Select the recording option. Ensure you also select "Also start a transcript" and then click Start recording. Recording and transcription status will be indicated by their respective icons displayed in the upper-left corner of your Google Meet screen.
   
   
4. (Optional) - Allow Participants to Record a Google Meet
   To allow participants to record a Google Meet session, host management must be disabled.
   1. Disable Host Management During a Meeting
      1. While in the meeting, click the Host controls icon in the bottom-right corner of the Google Meet screen.
      2. Turn off Host management
         
         
         
         
      3. Choose whether to disable host management for:
         1. This meeting only, or
         2. All meetings (managed at the domain level).
   2. Disable Host Management at the Domain Level
      Administrators can disable host management for all meetings through the Google Workspace Admin console.
      For detailed instructions and configuration options, refer to the Manage Meet Settings documentation.

Manage recording and transcription automatically

1. Users can install Avoma's Chrome extension, which can automatically initiate recording on behalf of users.
2. Organizations using specific Google Workspace editions have the capability to automate the management of their meeting recordings. To configure this feature for your Google Workspace, please refer to the detailed instructions provided in this help document.

Troubleshooting and FAQs

Why does Avoma’s Notetaker appear as a "potential risk" in Google Meet?

If you see Avoma’s AI Notetaker listed under a "with potential risks" label in your Google Meet participant panel, this is not a cause for concern. This label is a standard part of Google Meet’s security model, which now requires hosts to review and approve automated attendees before they are admitted.

Avoma's Notetaker is a trusted, secure bot that joins your meetings solely to capture notes and transcripts on your behalf. The "potential risk" flag does not reflect any actual threat — it is applied uniformly by Google to any non-human participant that requests entry.

How to admit Avoma’s Notetaker when the Admit button is not visible

In some cases, the standard "Admit" button may not appear directly next to the Notetaker in the waiting room. This is part of the same Google Meet security update. Use the steps below to admit the Notetaker and begin your recording session.

1: Open the Participants panel in your Google Meet session.

2: Scroll down to the "With potential risks" section. Avoma’s Notetaker will be listed there, labeled "Appears to be a bot."

Google Meet — Avoma Assistant listed under "With potential risks" in the Participants panel

3: Click the three-dot menu (⋮) next to the Avoma Notetaker entry.

4: Select "Admit entry" from the dropdown.

Google Meet — Click the three-dot menu next to Avoma Assistant and select “Admit entry”

5: The Notetaker will join the call and begin capturing notes automatically.

Recap

You can start recording and transcription in Google Meet by using the Meeting Tools or More options menu and enabling both recording and transcription. Once started, Avoma automatically captures the meeting and generates structured notes for later use.